Our Business Service Center's purpose is to provide optimal financial and related administrative support services for the University community. We are committed to being responsive, courteous, professional and efficient.

We take pride in our commitment to continuously improve and to uphold high quality service standards. We will achieve our objectives by working collaboratively and by maintaining the integrity of the institution.

Staff
How to's
Helpful links
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Staff

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How to

Make a purchase
Pcard: This is a master card billed directly to UNH. Before receiving a credit card, individuals must obtain departmental approval and then contact their BSC rep to initiate the process. Cardholders attend a training session with their BSC rep.

Pcards are intended to be used for many of the small dollar, large volume transactions. The pcard holder (yourself or someone else in the department, or your BSC rep) places the order directly. Receipts are submitted to the BSC along with other needed information (business purpose, account to be charged). Typical purchases include conference registrations, office supplies, postage, etc.

Items that cannot be purchased via pcard can be purchased by contacting your BSC rep, who will work with you to either issue a purchase order or direct pay.

Hire a new employee
Status employees (benefits eligible): Permission to create a new position via the PDQ process and/or advertise a vacancy must first be obtained from the Dean's Office. Please contact the BSC director, who will assist you with the rest of the process after approval has been obtained from the Dean.

Adjunct employees: In all cases, the BSC must have the person's name, social security number, account to be charged, hourly rate or total salary amount, dates of employment, and brief description of the person's responsibilities. I-9 and W-4 forms need to be completed on or before the first day of work. Late completion delays pay for the individual, and subjects the University to potential fines.

Adjunct hourly (regular or student hourly or workstudy):
Time sheets will be submitted on a biweekly basis via Web Time Entry.

Workstudy students must also have a completed Employment Authorization form on file before they can begin work. These forms can be obtained by the student from Financial Aid. The workstudy program is federally funded, with a portion of the hourly rate paid from a grant (the current departmental share is 50%).

Adjunct salary: Provide information to your BSC rep, who will forward it to the appropriate person for processing. Before the beginning of each semester, adjunct faculty & graduate assistant information is requested directly from each department chair.

Make travel arrangements
You may make your own arrangements and provide the info to your BSC rep for payment to be made. If you choose to pay for airfare and other expenses on your own, please be aware that we cannot reimburse you until you return from your trip.

Individuals who travel frequently may be eligible to receive an exception for travel on their pcard. This exception is made on an individual basis. Please discuss this need with your supervisor and BSC rep.

Obtain a personal reimbursement
Original receipt(s) must be submitted, along with a valid business purpose (who, what, why, when, where), funding source to be charged, and your supervisor's signature. Ideally, submit the request for reimbursement using the Personal Reimbursement form (it's not just for travel reimbursements!).

Submit a grant proposal
Regardless of funding source (internal to UNH or external), all grant proposals must be reviewed by the CHHS Director of Finance (Director).

As soon as you think you might want to submit a proposal, but no later than 2 weeks before the due date, please notify the Director of Finance. Include as much info as you have (i.e. sponsor, deadline, approximate total budget, general purpose of the grant). When notifying the Director, also notify your department chair (Institute members should notify the Institute Director).

In advance of proposal submission, any and all parties that will be involved in the promise of support for grant activity beyond grant funding must be aware of such promise and be in agreement.

Grants that include new courses and/or certificate programs must be approved in concept by all involved department chairs & deans ( Grad School , if applicable) before the proposal is submitted.

For more information, please see Grant Proposal Tips.

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Helpful Links

Financial & Administrative Procedures (USNH)
Graduate School
Human Resources
Sponsored Programs Administration (SPA)
Pcards
Purchasing
Travel
Web Time Entry information

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Forms

Change of name or address
Exception to bid
Supplemental approval
I-9
Direct Deposit
Personal Reimbursement
Request for additional pay (staff)
W-4

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